Operational Metrics And KPIs: The Ultimate Guide For 2023

In this blog, you’ll learn what operational metrics are, why we track them, and the difference between them and strategic KPIs.

What Are Operational Metrics?

Operational metrics are a quantifiable measure of how well your business performs against its goals. They provide actionable insight into areas of your business that need improvement and can help you make better decisions about where to allocate resources.

For example, you can use operational metrics to measure how many people have been hired in the last three months, how long it took to create a new product or how much money was raised for charity.

Operational metrics tell you how well you're doing as a company or department. They're also useful for seeing whether you achieve your goals and objectives. Operational metrics are typically calculated from your financial data, but they can also be based on other sources, such as customer satisfaction surveys or employee productivity statistics.

Why Track Operational Metrics?

Operational metrics are important for businesses to track in order to understand and improve their KPI for operations. By tracking operational metrics, businesses can identify areas of improvement and make necessary changes to improve their overall performance.

There are a number of reasons why tracking operational metrics is important for businesses:

To Understand Business Operations: Operational metrics can provide valuable insights into how a business is performing. They can help businesses identify areas of improvement and make necessary changes to improve their overall performance.

To Improve Business Operations: By understanding the operational metrics of a business, businesses can pinpoint areas that need improvement and make the necessary changes to improve their operations. This can lead to improved efficiency and effectiveness, which ultimately increases profitability.

To Monitor Key Performance Indicators (KPIs): Operational metrics can help businesses track their progress toward key performance indicators (KPIs). This information helps assess whether a business is on track to achieve its goals and objectives.

To Make Informed decisions: Operational metrics can provide the data needed to make informed decisions about the direction of a business. They can help businesses understand where they are currently performing well and where there is room for improvement.

Overall, tracking operational KPI metrics is important to running a successful business. By understanding the data provided by these metrics, businesses can make informed decisions about improving their operations and ultimately increasing their profitability.

Types of Operational Metrics

There are four main types of operational metrics: process, performance, capacity, and availability.

Process Metrics: Process metrics measure the efficiency of a process. They are used to identify bottlenecks and optimize workflow. Common process metrics include cycle time, throughput, and yield.

Performance Metrics: Performance metrics measure how well a system or component is performing. They help assess whether a system is meeting its performance goals. Common performance metrics include response time, throughput, and error rate.

Capacity Metrics: Capacity metrics measure the maximum amount of work that a system or component can handle. They help assess whether a system has enough capacity to meet future demand. Common capacity metrics include maximum throughput, concurrent users, and bandwidth.

Availability Metrics: Availability metrics measure the uptime of a system or component. They tell us whether a system is reliable enough for mission-critical applications. Common availability metrics include uptime percentage and mean time between failures (MTBF).

Key Operational Metrics to Track

There are many operational metrics and KPIs that businesses can track, but which ones are the most important? Here are some key operational metrics to keep an eye on

Revenue: Revenue is the lifeblood of any business, so it’s important to track this metric closely. You can track revenue in terms of overall sales or break it down into categories such as product or service sales, online sales, etc.

Expenses: Keeping tabs on your expenses is essential for maintaining profitability. Track both fixed and variable expenses and look for ways to reduce costs where possible.

Customer Satisfaction: Happy customers are essential for business success. Keep track of customer satisfaction levels through surveys, social media monitoring, and other feedback channels.

Employee Satisfaction: Your employees are your most valuable asset, so it’s important to make sure they’re happy in their roles. Monitor employee satisfaction levels and take action to address any issues that may arise.

Sales Growth: Tracking sales growth will give you a good indication of how your business is performing overall. Look for trends in your sales data and take steps to continue growing your top line.

The Difference Between Strategic KPIs and Operational Metrics

Strategic KPIs are those that help you measure and track progress toward your long-term goals. Operational metrics, on the other hand, are short-term measures that focus on specific aspects of your business operations.

Strategic KPIs are generally broader in scope and less detailed than operational metrics. This is because they need to be able to capture the big picture of what you're trying to achieve. On the other hand, operational metrics can be much more specific and granular.

One final way to think about the difference between these two types of measures is in terms of leading versus lagging indicators. Strategic KPIs are typically leading indicators, which means they can help predict future performance. Operational metrics, meanwhile, are lagging indicators that tell you how you've performed in the past.

Importance of Creating an App

Creating an app to track your operational metrics is a great way to stay on top of your KPIs and ensure you’re progressing in the right areas. Many different apps offer different features, so be sure to choose one that meets your specific needs.

Not only will tracking your operational metrics help you improve your business operations, but it will also help you make better decisions regarding strategic planning. When you clearly understand how well your business is performing, you can allocate resources more effectively and make informed decisions about where to invest for future growth.

  • To Track Operational Metrics: It is important to track operational metrics. Tracking metrics using an app will help you improve your operations, making you more efficient and increasing profit margins.

Metrics can be used to track the effectiveness of processes, identify areas that need improvement, identify best practices and look at historical data.

  • Vital Signs Pertaining to Financial Management: The financial metrics of your business are one of the most vital signs to track for several reasons. You need to know how much money is coming in, where it's going, and your profit margin. An app can easily help you track efficiently and effectively.
  • Inventory Management: Inventory management is one of the most important metrics to track. It's also one of the most difficult to manage, as many factors can affect your inventory's balance. For example, if you're using a barcode scanner, the scanner may only read certain types of barcodes or misread other barcodes altogether. This could lead to an overstocked or understocked product at your store—both situations are bad news for your business.

An app can help you better manage your inventory and keep track of products as they move through their lifecycle in terms of sales history, ROI, and more.

  • Warehouse Management: Warehouse management is a crucial part of any business. It includes inventory, shipping, customer service, and order management. A tailor-made app can help you track all of these effectively.
  • Customized Dashboard for Employees: Employees can use the app to see how their teams are doing. The manager can customize the dashboard to show important metrics, such as those related to customer satisfaction and employee retention. Employees will be able to view information about their own performance and their team's overall performance.

Try Zorp

Worried about how to create an app? Zorp is a one-stop solution that helps you create an app through pre-built templates that help track essential operational metrics and KPIs efficiently and effectively. The best thing about Zorp is that it allows you to make changes in the template as per your requirements easily without having to learn coding or programming.

Frequently Asked Questions

Which of the following are examples of operational metrics?

Operational metrics are a subset of business metrics. Operational metrics measure the performance of a business or department in order to make decisions about how to improve.

Operational metrics examples include:

  • Lead time, which is the amount of time it takes for an order to be processed and shipped out
  • Inventory turnover rate, which is the rate at which inventory is sold, typically expressed as a ratio (sometimes called inventory turns)
  • Customer satisfaction score, which measures how satisfied customers are with the products or services they receive from your organization

What are financial and operational metrics?

Financial metrics are measures of the financial condition of a business. They include measures like net income, cash flow, and profit margin. 

Operational metrics measure the performance of a company's operations. These include things like inventory turnover, cost per unit, and operating expenses as a percentage of sales.

What are the five key performance indicators?

The five key performance indicators, or KPIs, are the metrics that a company uses to determine whether it’s meeting its objectives and goals. While there are many different types of KPIs, the most common include sales growth, profitability, customer satisfaction, employee satisfaction, and market share.