What Is A Safety Inspection Checklist: 2024 Quick Guide

An inspection checklist is a crucial tool for confirming the safety and qualities of business operations. Check out this guide to learn more


For a smooth work operation, it becomes very important to make sure that the conditions of the work environment are suitable and safe enough that the workers would find it comfortable and easy to work within that workplace. It has become extremely necessary to make sure that the work environments meet the safety standards because the welfare of the workers and all the people who contribute to a work operation is one of the most major aspects that should be looked into because the nature of the work environment has a high role in the work outputs of the workers and the people who work in a workplace. In today's world, this is one of the most important topics that should generally be taken under consideration. While performing this safety check or the inspection of a workplace to meet the safety norms, it becomes very important to look into every safety detail and requirement that would keep the work environment safe and healthy for the workers to work in this environment. For this operation to take place, Safety Inspection Checklists are one of the most used tools that help in recognizing the possible threats to the work environment so that new reforms and measures can be taken into action to eradicate them.

What is a Safety Inspection Checklist?

Safety inspection checklists are forms that may be present in the form of a paper or a digital form and are used by safety officers for inspection and identification of workplace threats that can harm people, processes of work, the environment, and others. A safety inspection checklist plays an important role in inspecting potential hazards for the workplace and other processes of work and people. It is important for workplace safety and security. While conducting safety inspecting operations, a qualified safety officer has to tick away check boxes that would help in identifying and recording workplace incidents, injuries, illnesses, and so on. This helps in the generation of a series of preventive controls to eliminate hazards and threats and also helps in keeping records that ensure that safety and security are maintained properly.

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Purpose of having Safety Inspection Checklists

The purpose of using a workplace safety inspection checklist is to ensure that workplace conditions are on par with the safety standards and this also helps in the identification of potential workplace hazards. Companies can avoid expensive accidents, injuries, and damages by taking correct and proper actions to mitigate workplace hazards. Every workplace is exposed to different types of safety hazards. Depending on the workplace, safety hazards can vary from trips and falls to more severe risks such as electrical or chemical dangers.

For example, some workplace safety hazards that take place are:

  • Trips and falls 
  • Poor lighting conditions 
  • Unsafe equipment or tools 
  • Hazardous chemicals and substances 
  • Inadequate ventilation system 
  • Fire hazards and burns 
  • Faulty electrical wiring 
  • Broken or missing safety guards 
  • Dangerous work environment

What should be included while creating a Workplace Safety Inspection Checklist?

While creating a Workplace Safety Inspection Checklist, we must identify and observe the criteria that would help in meeting the safety standards of the workplace. Secondly, we must identify and recognize the dangers and the possible threats to the workplace that are present and we must also note the type of safety inspections that should be conducted according to the nature of the workplace. Lastly, we need to include the points and the safety precautions and measures that can be taken to eradicate the dangers and threats to the safety of the workplace so that people find it safe enough to work in the workplace. Once we have followed all these steps, we can create a safe workplace that would ensure the smooth flow of work along with maintaining the safety of the people working in the workplace.

Types of Safety Inspection Checklists

Safety inspection checklists are presently based on the type of work environment they're in. Safety inspectors are bound to include every unique variable, activity, and risks that can be taken under consideration while drawing the framework for a Safety Checklist for a facility, site, or workplace. There are different types of Safety Inspection Checklists. 

  • Construction Safety Inspection Checklist

A Construction Site Safety Inspection Checklist help in checking the threats to the workplace and the people that do exist in the construction industry. The defects in fall protection, PPE, scaffolding, elevated spaces, signage, evacuation protocol, and so on are a few of the hazards present in such a workplace.

  • Workplace Inspection Checklist

A workplace inspection checklist helps in examining and exploring the potential threats and hazards in an office workplace. These may include injuries caused due to physical exhaustion and mental stress, health, and safety protocols due to viral infections or other diseases, and general office lighting, ventilation, security, drinking water facilities, and so on.

  • Daily Safety Inspection Checklist

A daily safety inspection checklist helps in examining the threats to the workplace, flow of work, and people daily. This checklist helps to keep a check on the daily functions, work processes, people, and tools that come in handy daily.

  • Site Safety Inspection Checklist

A site safety inspection checklist helps in the examination of the safety of the sites. It considers all the hazards and threats to the practices, machinery conditions, and overall controls of any site in particular.

  • Risk Inspection Checklist

A risk inspection checklist helps in the identification and examination of the risks that are prevalent in a setup. It highlights the risks to remove all possibilities of the occurrence of a hazard. This checklist helps us to evaluate the risks present in the industries with the help of a risk index that helps in the calculation of the potential risks in a workplace about machinery, industrial processes, and so on.

  • Safety Audit Checklist

A safety audit checklist helps to find out the risks in terms of the processes, protocols, and so on so that they are in regard with the regulatory agencies like the OSHA. Safety audits help in lifting the safety standards in the organization that prevents work-related incidents, injuries, or fatalities from taking place.

  • Safety Observation Checklist

Safety observation checklists help to examine and evaluate the safe and unsafe conditions in a workplace or an organization in a certain period. These involve the observation of all the tendencies and activities that are planned and can lead to threats and hazards in the working conditions at any workplace.

  • Machinery Safety Inspection Checklist

Machinery Safety Inspection Checklist is used in determining and checking the safety of the machinery and types of equipment in the industry. The checklist helps in identifying the mechanical dangers, electrical hazards, and maintenance hazards in machinery that help in enabling to prevent injury or harm due to inadequate machinery precautions, unsafe pre-operation checkings, improper LOTO, and so on.

How to create a Safety Inspection Checklist

Here are the steps to creating a Safety Inspection Checklist: 

1. Identification of workplace hazards

The first step is identifying all the workplace hazards. For this, one must select the workplace and the suitable hazards that it may possess. For example, if one works in a warehouse, the person must consider the hazards of poor lights, unsafe tools, hazardous chemicals, improper ventilation, and the danger of fires.

2. Creation of a checklist of workplace hazards

The second step is to create a checklist of all the hazards in a workplace. This checklist must include lists of all the possible hazards no matter how big or small they are. For example, a checklist of workplace hazards can include checks for trips and falls, improper lighting, checks against harmful chemicals, checking ventilation defects, proper functioning of machinery and tools, risks of catching fire, and so on.

3. Inspection of the workplace for hazards

The third step is the inspection and identification of risks and hazards in a workplace. During the inspection, one can check the risks of trips and falls, the danger of fires, ventilation problems, improper functioning of tools and machinery, poor lighting conditions, harmful chemicals and their exposure to human lives, risks of fire, and so on. If any hazards are identified, then, suitable actions must be taken for the prevention of the hazards. For example, if one observes the risks of tripping and falling, one can prevent the risks by putting up a sign to warn people about the hazard. 

4. Repeating the checklists daily

The final step is to conduct these safety checks regularly. Based on the position of harm, one can conduct these checking processes on a daily, weekly, monthly, or yearly basis. By following the above steps, one can easily carry out the process of checking for hazards and risks. By identifying potential hazards, one can easily find the potential hazards and can take suitable measures to eradicate dangers from the workplace and create a safe place for people to work in.

What are the advantages of Safety Inspection Checklists?

Safety inspection checklists are an indispensable tool that ensures that the work environment has safety standards that help to maintain the safety of the people. Safety Inspection Checklists help in the following:

  • They comprehend the concerns of the workforce and supervisors.

  • They help to gain a better understanding of jobs and tasks that one has to perform.

  • They help in the identification and monitoring of hazard control protocols.

  • They help in determining the cause of existing and potential hazards.

  • They help to recommend corrective actions and plans to eliminate all hazards and threats.

  • They help in keeping track of the steps and precautions taken in eliminating and controlling hazards which include engineering controls, administrative controls, policies, procedures, personal protective equipment, and so on.

Create Safety Inspection Checklist with ZORP

In the traditional setup, paper-based Safety Inspection Checklists were used. One would mark and tick the boxes in the checklist with a pen or pencil and could check the safety measures of the workplace or site. Now, in the era of super-fast computers and technologies, one finds it to be very difficult to maintain a piece of paper. So, there is a new solution to it.  Zorp has created a no-code platform that enables users to create digital safety inspection checklists that are in digital form, paperless, and easy to use, carry and maintain. For instance, ZORP can help you to create a custom Fire Safety Inspection checklist from pre-built templates.


A workplace safety inspection checklist helps in the correct identification and recognition of the dangers and hazards prone to the workplace. It is extremely necessary as the safety of the workers in the workplace and their health conditions is and should be the priority above all other circumstances. A checklist, especially one that can be accessed from smartphones and tablets, is essential for carrying out safety inspections efficiently.

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